## Management tools

This chapter introduces management tools provided to help you make full use of your machine.

This chapter includes:

- Introducing useful management tools

- Using Embedded Web Service (Dell 1130n only)

- Using the Printer Status Monitor

- Introducing useful management tools

- Using the printer settings utility

- Firmware update utility

- Using the Unified Linux Driver Configurator

## Introducing useful management tools

The programs below help you to use your machine conveniently.

- Using Embedded Web Service (Dell 1130n only).

- Using the Printer Status Monitor.

- Using the Unified Linux Driver Configurator.

## Using Embedded Web Service (Dell 1130n only)

Your Embedded Web Service window that appears in this user’s guide may differ depending on the machine in use.

If you have connected your machine to a network and set up TCP/IP network parameters correctly, you can manage the machine via Embedded Web Service, an embedded web server. Use Embedded Web Service to:

- View the machine’s device information and check its current status.

- Change TCP/IP parameters and set up other network parameters.

- Change printer preference.

- Set the email notifications advising of the machine’s status.

- Get support for using the machine.

### To access Embedded Web Service:

1. Access a web browser, such as Internet Explorer, from Windows.

   Enter the machine IP address (http://xxx.xxx.xxx.xxx) in the address field and press the Enter key or click Go.

2. Your machine’s embedded website opens.

### Embedded Web Service overview

- Information tab: This tab gives you general information about your machine. You can check things, such as the machine’s IP address, remaining amount of toner, ethernet information, firmware version, and so on. You can also print reports such as an error report and so on.

- Machine Settings tab: This tab allows you to set options provided by your machine.

- Network Settings tab: This tab allows you to view and change the network environment. You can set things, such as TCP/IP, enabling EtherTalk and so on.

- Maintenance tab: This tab allows you to maintain your machine by upgrading firmware and setting security information.

- Support tab: This tab allows you to set contact information for sending email. You can also connect to Dell website or download drivers by selecting Link.

### E-mail notification setup

You can receive emails about your machine’s status by setting this option. By setting information such as IP address, host name, e-mail address and SMTP server information, the machine status (toner cartridge shortage or machine error) will be sent to the specified e-mail address automatically. This option may be used more frequently by a machine administrator.

1. Start a web browser, such as Internet Explorer, from Windows.

   Enter the machine IP address (http://xxx.xxx.xxx.xxx) in the address field and press the Enter key or click Go.

2. Your machine’s embedded website opens.

3. From the Machine Settings, select E-mail Notification Setup.

4. Set required settings.

   Set SMTP server information and other settings to use E-mail notification function. After setting the network environment, select the recipient list. And just by clicking a radio button, you can select in what case you want to receive an alert.

5. Click Apply.

### Setting the contact information

Set the machine administrator information and this setting is necessary to use E-mail notification option.

1. Start a web browser, such as Internet Explorer, from Windows.

   Enter the machine IP address (http://xxx.xxx.xxx.xxx) in the address field and press the Enter key or click Go.

2. Your machine’s embedded website opens.

3. Select Support.

4. Enter the name of machine administrator, phone number, location or E-mail address.

5. Click Apply.

   If the firewall is activated, the E-mail may not be sent successfully. In that case, contact the a network administrator.

## Using the Printer Status Monitor

The Printer Status Monitor program can only be used in the Windows system.

Printer Status Monitor is a program that monitors and informs you of the machine status. Printer Status Monitor is installed automatically when you install the machine software.

To use this program, you need the following system requirements: Windows. Check for windows operating system(s) compatible with your machine. (See System requirements.)

### Understanding Printer Status Monitor

If an error occurs while printing, you can check the error from the Printer Status Monitor.

You can launch it from the Start menu, select Programs or All Programs > Dell > Dell Printers > your printer driver name > Printer Status Monitor.

The Printer Status Monitor program displays the current status of the machine, the estimated level of toner remaining in the toner cartridge(s), and various other types of information.

1 | Printing Status | The Printer Status Monitor displays the current status of the printer.
2 | Toner Level | View the level of toner remaining in the toner cartridge(s).
3 | Order Supplies | Order replacement toner cartridge(s) online.
4 | Help me | When error occurs, Help me button appears. You can directly open troubleshooting section in the user’s guide.

#### Opening the Troubleshooting Guide

Find solutions for problems by using the Troubleshooting Guide.

Right-click the Printer Status Monitor icon and select Troubleshooting Guide.

### Changing the Printer Status Monitor Program Settings

Right-click the Printer Status Monitor icon and select Options. Select the settings you want from the Options window.

## Using the Dell Toner Management System™

The printer status monitor displays the status of the printer (printer ready, printer offline, and error-check printer) and the toner level (100%, 50%, Toner Low) for your printer. .

## Using the printer settings utility

When you install the Dell software, the Printer Settings Utility is automatically installed.

To open the Printer Settings Utility.

If you are a Windows user, you can launch it from the Start menu, select Programs or All Programs > Dell > Dell Printers > your printer driver name > Printer Settings Utility.

The Printer Settings Utility window provides several features.

For more information, click the help icon button.

## Firmware update utility

Firmware Update Utility allows you to maintain your machine by upgrading firmware.

If you are a Windows user, you can launch it from the Start menu, select Programs or All Programs > Dell > Dell Printers > your printer driver name > Firmware Update Utility.

## Using the Unified Linux Driver Configurator

The supplied software CD provides you with the Unified Linux Driver package for using your machine with a Linux computer.

Unified Linux Driver Configurator is a tool primarily intended for configuring machine devices.

After the driver is installed on your Linux system, the Unified Linux Driver Configurator icon will automatically be created on your desktop.

### Opening the Unified Driver Configurator

1. Double-click the Unified Driver Configurator on the desktop.

   You can also click the Startup Menu icon and select Dell Unified Driver > Unified Driver Configurator.

2. Click each button on the left to switch to the corresponding configuration window.

   | Printers Configuration Ports Configuration

   To use the on screen help, click Help.

3. After changing the configurations, click Exit to close the Unified Driver Configurator.

### Printers configuration

Printers configuration has the two tabs: Printers and Classes.

#### Printer tab

View the current system’s printer configuration by clicking on the machine icon button on the left side of the Unified Driver Configurator window.

1 | Switches to Printers configuration.
2 | Shows all of the installed machine.
3 | Shows the status, model name and URI of your machine.

The printer control buttons are, as follows:

- Refresh: Renews the available machines list.

- Add Printer: Allows you to add a new machines.

- Remove Printer: Removes the selected machine.

- Set as Default: Sets the current selected machine as a default machine.

- Stop/Start: Stops/starts the machine.

- Test: Allows you to print a test page to ensure the machine is working properly.

- Properties: Allows you to view and change the printer properties.

#### Classes tab

The Classes tab shows a list of available machine classes.

1 | Shows all of the machine classes.
2 | Shows the status of the class and the number of machines in the class.

- Refresh: Renews the classes list.

- Add Class: Allows you to add a new machine class.

- Remove Class: Removes the selected machine class.

### Port configuration

In this window, you can view the list of available ports, check the status of each port and release a port that is stalled in a busy state when its owner has terminated the job for any reason.

1 | Switches to Ports configuration.
2 | Shows all of the available ports.
3 | Shows the port type, device connected to the port, and status.

- Refresh: Renews the available ports list.

- Release port: Releases the selected port.